School Starter OS

Ek parent April mein call karta hai: "Class 5 mein admission hai?"

Staff busy hai. Call miss. Parent dusri school mein chala jaata hai.

3 core pains of every private school:

1. Admission inquiry chaos Admission season mein 100+ inquiries. Staff personally replies to each. Evening/weekend inquiries missed. School loses 30-40% of genuine interested families to faster-responding schools.

2. Fee collection is a monthly battle Every month: call parents, send reminders, follow up personally. 15-20% fees arrive late or need 3+ follow-ups. Principal personally involved in fee chasing — this should not happen.

3. New admission welcome is inconsistent Student joins. Gets a WhatsApp group link, maybe. No official welcome sequence. No orientation information automated. Confusing start = parent dissatisfaction from day 1.

The cost: A 300-student school losing 15 admissions/year = Rs 7,50,000+ in annual tuition revenue missed from slow inquiry response alone.

1. Admission Inquiry → Instant WhatsApp Response Parent messages the school WhatsApp — instantly gets: classes available, fee structure link, admission dates, contact for campus visit booking. Day, night, Sunday — no missed opportunity.

2. Fee Reminder Automation (3-Step: Soft → Firm → Final) Day 1 of month: friendly reminder — "Dear parent, this month's fee is due." Day 5: firm — amount + payment options. Day 10: final — with late fee policy note. 90% collection by 10th.

3. New Admission Welcome Sequence Student admitted → auto-trigger: Day 1 welcome message, Day 3 orientation info + uniform details, Day 7 booklist + timetable. Parent feels taken care of from first day.

WhatsApp Inquiry Chatbot Answers: admission availability, classes, fee structure, campus visit booking, school timings. Custom-branded with school name.

3-Step Fee Reminder Sequence Day 1 soft, Day 5 firm (with amount), Day 10 final (with late fee note). Parent name + student name + class personalised in each message.

New Admission Welcome Sequence (5 messages over 7 days) Welcome → orientation info → uniform + booklist → timetable → first day checklist.

Lead CRM (Baserow) Every admission inquiry logged. Follow-up dates tracked. Conversion tracked per source.

7-day delivery + 1-month support

Day 1-2: Onboarding — classes, fee structure, admission dates, school FAQ Day 3-4: Chatbot + fee reminder setup Day 5: Welcome sequence build Day 6: Testing — 20+ scenarios Day 7: Go live + 1-hr staff briefing

"We stopped chasing fees. Parents started paying on time because the reminders were polite and consistent — not random calls from different staff." — School principal, Jaipur

Fee reminder messages bahut harsh nahi lagengi parents ko? Tone gradually escalates — Day 1 friendly, Day 5 professional, Day 10 firm but respectful. All messages approved by you before go-live.

Kya admission chatbot wrong class information de sakta hai? Chatbot only approved information answers. You review and approve all responses in testing phase.

Multiple WhatsApp numbers hain school ke — kaise manage karein? Primary school WhatsApp number use hota hai. Additional numbers can be added in Growth OS.